Visa Information

Please note that we are not able to arrange visas for participants. We advise all participants to check with the nearest host country embassy whether or not a visa is needed. If you are likely to need a visa, we recommend that you make your application as soon as possible. To help you, once you have registered and paid to attend, our registrar will be happy to supply a letter confirming your invitation to participate. If you need a letter, please email Charl Walters for assistance.

We recognise that some participants are only able to apply for funds to attend the conference once their paper has been accepted. In order to assist you in this, you are invited to submit your paper as soon as possible after the abstract has been accepted and do not need to wait for the published paper submission date. Please tell us in your accompanying email that you are submitting early because you need a visa. We will then endeavour to complete the review process within 3 weeks of receiving your submission and hope that this will then give you sufficient time to obtain funding, register and pay to attend and apply for the visa.

In the event that your visa application is refused, we will refund registrations fees paid in excess of £200, which covers the costs associated with processing the paper. In this event, the paper will still be published in the conference proceedings and participants will receive an electronic copy of the proceedings.

Where accommodation has been included in the registration, we will attempt to refund the accommodation costs. However as we generally pay for conference accommodation in advance in order to secure the best price possible for participants, this is not always possible. The more notice we have the more likely we are to be successful.