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ECIC 2012
23-24 April, 2012, Helsinki, Finland
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Submission Guidelines

This page explains how to submit your work to this conference and provides information to help you through the process from abstract submission to preparing your presentation at the conference. You may also like to read the Submission Types page as this provides information about the types of submissions invited to the conference.
You can also download a .pdf of the submission types accepted.

Submitting an Abstract
Submitting a Paper
Submitting a Poster
Presentation Guidelines

Submitting an Abstract
In the first instance we require everyone who wishes to submit their work to the conference to submit a 300-500 word abstract describing the proposed paper, work in progress, presentation etc. Details of the topics are given on the Call for Papers page, where you will also find links to the online submission form. We recommend reading the Abstract Guidelines before preparing your abstract.

Submitting a Paper
You should have received an email telling you that your abstract has been selected for submission as a paper. This email will have given you the date for returning your full paper. Please note that this is a FINAL date. Earlier submission is encouraged as it helps us to manage the review process in a timely manner. This is particularly relevant if you will require a visa to attend the conference.

Below is a summary of what you need to consider when submitting your full paper, PhD paper or Work-in-Progress, but please also download the
model paper that explains the requirements in detail. Papers not conforming to the conference style will be returned.

1.     Papers must not exceed 5000 words in length (2000 words for work in progress papers), including abstract, figures, references and appendices.

2.     References should follow the Harvard referencing style, which means that primary references in the text should be in the format (Nugus 1999) and should then be listed at the end of the paper as per the following examples: (See model paper for more detail).

a.   Brooks, I. and Weatherston, J. (1997) The Business Environment: Challenges and Changes, Prentice Hall, London.

b.   Doherty, Noel and Delener, Nejdet. (2001) “Chaos Theory: Marketing and Management Implications”, Journal of Marketing Theory and Practice, Fall, Vol 9, No. 4, pp 66–75.

3.     Before submitting your paper, please ensure that it has been carefully read for typographical and grammatical errors. If English is not your first language, have your paper proof-read by an English speaking person. Papers will be returned if the standard of English is not considered to be good enough for publication. We do offer proof-reading services.

4.     Papers can be produced in any PC or MAC version of Microsoft Word. Files must not be sent in PDF format and should not be zipped. Papers should be submitted as a .doc or .rtf attachment by email to the conference manager. This is the person who sent you the email accepting your abstract. The email address is also given on the conference call for papers.

5.     Remember to return a completed Paper Checklist and Copyright Form with your paper submission.

All papers received by the due date will have all identification of the authors removed and will be sent for double-blind peer review. You can read the review policy here.

Submitting a Poster
If you are presenting your work via a poster, it is your responsibility to produce the poster and bring it with you to the conference. There is a prize for the best poster so it is worth taking time to make yours stand out.

A poster should be self
contained and selfexplanatory, allowing the viewer to proceed on his/her own while the author (you) is free to supplement or discuss particular points raised by the viewer. Presentations should be simple and clear and a combination of text and graphics is recommended. Remember that the viewer, not you as in the case of slide presentations, determines the time spent at each poster.

Poster Layout: Use matt finish rather than glossy paper and varying lighting in the venue can cause reflection on glossy paper. Arrange the work in columns rather than rows as this is easier for the viewer to follow. An introduction should be placed at the upper left and a conclusion at the lower right. The abstract does not need to be presented.

Illustrations: Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one or two lines. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale.

Text: Minimise narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points. Do not set entire paragraphs in uppercase or boldface type. Do not attempt to put the full paper on the poster – no one will stay long enough to read it!

Titles and Fonts: Titles and captions should be short and easy to read, in a sans serif font for preference (e.g. Ariel). Use large lettering as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, author’s names and affiliations.

Poster size: We allow for posters up to A0 in size – we would strongly encourage you not to go for less than A1.


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